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How to Process Japanese Visa for Commercial Purposes

Date Published: Last Update:2015/05/08 Travel & View point , ,

Planning to visit Japan for commercial purposes? I want to share with you about how to apply or the process of getting a Japanese Visa for any commercial purposes in the Philippines. This may sound a boring post, but this is important to me and might be important with some of you too.

Application Requirements

First, you need to complete all of the requirements. Yes, I mean ALL, because the absence of one will disqualify you of a granted visa. Now, check out the list of requirements below that you need to accomplish:

1. Passport
Broken lamination of the photo in your passport is not accepted. You should make sure that you have at least two (2) blank pages in your passport. Mind you, failure to comply these simple rules will also be your failure to get an approved visa.

passport

Sample Philippine passport

2. Visa Application Form
You can get the visa application form directly from the Japanese Embassy or you can download it from their website. To download, please click the link shown below:

http://www.ph.emb-japan.go.jp/visiting/consular_j/new%20visa/visa%20application%20form%202012.pdf

Take note that you cannot save the data you type in the form. Once you are done completing and accomplishing all the information needed, you have to print it immediately if you wish to keep a copy for your records.

3. Photo
Your photo must be 4.5cm x 4.5cm in specs, in white background and must be free of objects, designs and shading. It must be taken no more than six (6) months prior to submission and you should appear alone and facing forward. If in your photo you wear headbands, caps, etc., your application will not be accepted. General rule here is you just need to follow what is being required and you’re good to go.

4. Daily Schedule in Japan
Daily schedule serves as your itinerary while you’re in Japan. This means that your schedule should be clearly stated thereunto from the date of your arrival to the date of your departure, thus, giving them awareness of your whereabouts while staying in the country.

CCI05302014_0002

Sample daily schedule template

 

5. Employment Certificate
Together with your Certificate of Employment (COE), your employer will submit a copy of company’s Certificate of Business Name Registration issued by Department of Trade and Industry (DTI) or Philippine Securities and Exchange Commission (SEC). This will confirm that your company is legally registered to make legal transaction with any legal entities in the Philippines.

6. Social Security Card Copy
Secure a photocopy of your Social Security Card or SSS UMID Card. In case you don’t own one just yet, a print out that shows your SSS number or a photocopy of your E-1 application form will suffice.

umid

This is the newly issued ID card by SSS which is called the Unified Multi-Purpose ID (UMID).

7. Travel Order/ Dispatch Letter
Your employer will be the one to provide you with the Travel Order or Dispatch Letter. In the Travel Order or Dispatch Letter, it is stated there that you have been ordered or required to travel to Japan. The letter must show the travel period, the purpose or the objective of the trip, and the name, address & contact number of the person you will meet in Japan or of the company’s counterpart in Japan.

8. Invitation Letter
If your scheduled trip is due to an invitation of the company’s counterpart in Japan, then the Japanese counterpart will provide the invitation letter. The reason must be explained clearly in the letter and must be with signature.

9. Business Registration (Toki Tohon)/ Explanation about the Organization in Japan
Business Registration or a company profile of the Japanese counterpart will also be prepared. This will indicate the connection between the purpose of your trip and the kind of business you will be dealing with during your trip in Japan.

10. Documents that clarify the applicant’s activities in Japan
The Japanese counterpart must prepare any documents that will verify the purpose of your travel in Japan. These may include conference agenda, brochure, catalogue of products, meeting outlines and etc. that will attest your trip in the country.

11. Guarantee Letter
This is an important requirement if the guarantor will be the one to shoulder all the expenses of your trip. It is a guarantee that you are given full support and appropriately guided by your guarantor in whom they accept full responsibility of you and your whereabouts in Japan.

After completing all of the requirements, your application should be filed through accredited agencies or you can file it directly to the Embassy of Japan. Additional documents may be requested when necessary and you must remember that all documents you are going to pass will not be returned. So be sure to have a copy of each document before you submit.

The processing of your visa will take approximately three (3) working days; on the fourth day, you will then know the result of your application. If your visa is granted, there will be no visa processing fee. And if the visa is not granted, the reason of the denial will not be disclosed. However, when that happens, you may apply again after six (6) months with the same purpose.

Some of you might see this as quite a hard process, but believe me when I say that it is not as difficult as it seems to be. I felt the sense of achievement when I found out that the visa I processed for the very first time was granted that I got this urge to shout “success!”. The thrill may not be felt by some who have processed and traveled to other places for so many times, but for a first timer like me, it was the best.

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rhea

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